Data for Contract Signing and uploading documents required for contract signing

To conclude the contract, providing personal and academic data, as well as uploading the completed and signed documents, is required via the following forms:

• Form for contracting for the 2025/2026 academic year
  
  
• Form for contracting for the 2026/2027 academic year

Programme Supervisor and Departmental Coordinator Authorization

Before signing the scholarship agreement, it is mandatory to submit a fully completed Programme Supervisor and Departmental Coordinator Authorization document, dated and signed, to the responsible colleague at the International Directorate.

The form can be downloaded below:

Study Programme Supervisor and Departmental Coordinator Authorization

Traineeship Programme Supervisor and Departmental Coordinator Authorization

Research Supervisor and Departmental Coordinator Authorization

The list of Programme Supervisors and Departmental Coordinators can be found here: https://ipc.sze.hu/contacts 

Learning Agreement (for long-term Student Mobility)

Before signing the scholarship agreement, it is also mandatory to submit a fully completed Learning Agreement document with all three signatures.

Completion guide here.

• • Date: The date must be specified precisely, as it will be used to calculate the scholarship amount.
  • Contact Person: The colleague responsible for outgoing student mobility at the International Directorate.
  • Responsible Person: Please include the Departmental Coordinator for your faculty (their contact details can be found here: https://ipc.sze.hu/contacts ).
  • Signatures: The document must include your own signature, the signature of the responsible Departmental Coordinator, and the signature of the host institution (only fully signed and completed documents will be accepted).

The form can be downloaded below:

Learning Agreement

(Study Mobility)

Mobility Agreement (for Internships and Research)

Before signing the scholarship agreement, it is also mandatory to submit a fully completed Mobility Agreement document with all three signatures.

Completion guide here.

• • Date: The date must be specified precisely, as it will be used to calculate the scholarship amount.
  • Contact Person: The colleague responsible for outgoing student mobility at the International Directorate.
  • Responsible Person: Please include the Departmental Coordinator for your faculty (their contact details can be found here: https://ipc.sze.hu/contacts ).
  • Signatures: The document must include your own signature, the signature of the responsible Departmental Coordinator, and the signature of the host institution (only fully signed and completed documents will be accepted).

The form can be downloaded below:

Mobility Agreement

(Internship and Research Mobility)

Documents required for Short-term Student Mobility

Before signing the scholarship agreement, it is also mandatory to submit a fully completed Learning Agreement document, Certificate of Mobility, Credit Recognition Form and Programme Supervisor and Departmental Coordinator Authorization with all three signatures.

• Learning Agreement / Mobility Agreement
• Certificate of Mobility
• Credit Recognition Form
• Programme Supervisor and Departmental Coordinator Authorization

   

  Further information on the detailed completion of the documents can be found in the completion guidelines for each document.

  The form can be downloaded below:

  Short-term Mobility (study)
  Short-term Mobility (research)

Letter of Arrival

The above mentioned document is to verify the start of the mobility and can be used in case the partner institution does not have the required documentation. Letter of Arrival

Letter of Participation

The above mentioned document confirms the successful completion of the mobility period at the partner institution and is essential for the administrative closure of the mobility.
If the partner institution does not have its own form, please use the document below. Letter of Participation

Credit Recognition

All study periods abroad—including internships but excluding graduate internships—must be part of the student’s degree program within any academic cycle aimed at obtaining a diploma. The activities undertaken during the mobility period must be recognized by the sending institution and fully aligned with the curriculum, ensuring proportionality to the duration of the mobility period.

The credit recognition form can assist in resolving potential issues, such as recognizing an 8-credit foreign course or including a voluntary internship. Please complete the form below, which must be signed by the course instructor, program coordinator, or exchange coordinator.

The forms are available for download here:

Credit Recognition - Student Study Mobility (Long-short term mobility)
Credit Recognition - Internship, Research Mobility

Student Report

Participants of the Pannónia Scholarship Program are required to complete a student report upon their return.

                                                For students participating in the Pannónia Scholarship Mobility in the 2024/2025 academic year. 

                                                For students participating in the Pannónia Scholarship Mobility in the 2025/2026 academic year. 

If a student has participated in multiple mobilities, a separate report must be submitted for each mobility.