Within the framework of teaching mobility, the awarded grant may also be used for active participation in conferences.

The mobility is eligible for support only if the participation constitutes an active contribution to the professional content or organisation of the conference—for example, the staff member delivers a presentation or conducts a workshop within the framework of the conference.

Merely attending the conference as a participant is not eligible for support.

The planned activities must be recorded in the mobility agreement, including conference participation, and the report must include a statement on their completion.

Please attach the conference programme in all cases. If the participant’s name does not appear explicitly in the programme, a document proving active participation must be submitted. This could, for example, be an invitation to give a presentation and its acceptance, or the submission and acceptance of an abstract

The duration of the mobility may exceed the prescribed period, but this does not automatically increase the scholarship. The awarded scholarship should preferably be used in the country of the originally applied host institution (the host institution can be changed, but the scholarship amount does not change automatically).

The form can be downloaded from the Downloadable Documents section.

Mobility Agreement – Completion Guide:

• Planned period of the mobility: you are required to indicate the exact start and end dates of your stay
• Duration of the mobility (days): usually 5 or less working days (granted days)
• Type of mobility: Teaching
• Receiving Institution: all necessary data should be provided
• Language of instruction: this field is mandatory. Please underline the relevant type of mobility as well.
• Main subject field: please use the four-digit ISCED codes https://ec.europa.eu/assets/eac/education/tools/iscedf/codes_en.htm
• Level: please indicate only one level
• Number of students: Approximate number of participants in the lecture held at the conference
• Number of teaching hours: For teaching mobility carried out through active participation in conferences, the minimum teaching hours requirement does not apply. The time spent actively participating in conferences counts towards the duration of the teaching activities

Please send the fully completed and signed Mobility Agreement, bearing the signatures of all parties, to the designated coordinator. (exchange@sze.hu)

The Mobility Agreement, signed by all three parties, is to be submitted to the International Office upon completion of the mobility.

The required signatures are as follows:

• The teaching staff member: name and signature of the outgoing participant
• The sending Institution
  Name of the responsible person: the immediate supervisor of the outgoing staff member (at SZE)
• The receiving Institution
  Name of the responsible person: signature from the host institution

To prepare the contract, you are required to submit three additional documents and complete the form below with your personal data.

• Invitation 
  Since only ACTIVE participation in conferences is supported under the programme, we require in advance an invitation or request from each outgoing participant, clearly showing that they were invited to the conference as a presenter, not merely as an attendee. (An email invitation is also acceptable.)

• According to university regulations, a Travel Authorization must be prepared and signed by the immediate supervisor.The support provided by the university is a scholarship, which does not require detailed financial reporting. It is the responsibility of the participating staff member to arrange all necessary travel for the mobility (including accommodation, mode of travel, and insurance), for which the scholarship funds may be used.The Travel Authorization form must be completed with personal and mobility-related information. For travel services, only the total budget amount (scholarship sum) needs to be indicated; there is no need to itemize the requested travel services.

• Health, Accident, and Liability Insurance

  For the conclusion of the contract, a copy of the insurance policy must be submitted, covering the outgoing participant for the entire duration and location of the mobility. The insurance must include health, accident, and liability coverage.

  Additionally, the submission of an insurance information document is mandatory, which itemizes the components of the insurance and explicitly includes the aforementioned coverages.

• Please submit the list of required personal data using the following form: https://ipc.sze.hu/munkatars-mobilitasi-adatok

• The contract can only be signed in person at office ÚT 107.
• Please bring the original, duly signed Travel Authorisation form (signed by both you and your supervisor) when you come to sign the contract.
• The scholarship will be paid in one instalment to the bank account specified by the beneficiary, after the scholarship agreement has been signed.

• During the mobility period, active participation on the conference is mandatory.
  
  
• The outgoing participant is required to prepare a brief summary of the mobility and the host organization.This should include details on the implementation of activities outlined in the mobility agreement.
  The report must be signed by the participant.
  
  
• Requesting an original certificate of completion from the host institution is mandatory for all mobilities.
  A certificate template is available at the following link: LINK.
  You may also use another template, provided it includes the following information:

1. 1. Name of the host institution
   2. Name of the participating lecturer
   3. Name and position of the signatory
   4. Duration of the conference participation (start and end dates) – this must not be shorter than the number of days required for the grant calculation
   5. Signature and official stamp of the host institution

If the host institution certifies a shorter period than originally planned, the grant must be reimbursed for the remaining days.